Moving to a new office? Moving your home-based business to genuine commercial space for the first time?
You are going to need a checklist. What I’m suggesting here are the essentials, but it’s just the beginning.
At the top of your list put two key personnel that you will need and who will save you lots of money and frustration when you move to your new office.
The first is a tenant representative or tenant rep or tenant broker. Call her what you will; each term refers to the same specialty. A tenant broker can help you with every aspect of your relocation, from offering a list of locations to check out
based on your needs to negotiating with your potential new landlord. She will add lots to the list I’m about to offer.
The second is an architect or interior designer who is experienced with style and functionality of office space.
If either of these people do not add lots to what I’m about to suggest, find another and start over.
The List – Moving to a New Office?
- Make a budget. Setting up a new office should not be an investment that eats into your reserves unless you evaluate that it’s worth it. Making a budget will help you analize the benefits of a new office.
- Research well on the kind of location best suited for your business. The little secret in the office leasing business is that most locations are decided by how convenient it is for number one, the boss, and secondarily the key employees. Talk to your tenant broker.
- When you are looking for an office space for a fast growing business, you will usually want to rent or lease. Growth opportunities can be created along with your landlord and your tenant rep. They can be conceptualized by your designer.
- Too obvious, but often tragically overlooked: make sure the office space matches up to the city’s building standards. Contact your local building department or have your tenant broker do it.
- Do you need to have clients over? Make sure the rooms are airy and comfortable. The whole building should be decent and appealing.
- What about parking for you and your clients?
- You are going to need convenient power outlets, phone jacks.
- Check out the restrooms. They can tell you a lot about the landlord.
- Entrance and egress: elevators, fire escapes, stairs.
- Do you need a local network server so that you and your employees can share, disseminate and store information and data. Maybe the wiring is in place. Maybe not.
- Make sure you have plenty of latitude in laying out the space. You need to work with your interior designer to get the best workflow and best look you can for you and your employees. You all are going to spend an awful lot of time her. Make sure it’s pleasant and productive.
- Your own work area should be accessible to your employees and yet have privacy. Needless to say a tasteful pleasant décor will benefit you and your clients.
- Is there room to expand? Here again, your designer can help you down to the last square foot.
- Rent or buy your office equipment and furniture frugally. You can give your office a decent look, comfort and productivity without breaking the bank.
- If you have a battery of sales personnel who are out on fieldwork most of the time, do not plan expansive spaces for their work stations. A long extended table along a wall can do fine.
As I said before, this list should grow, especially after you discuss your plans with your employees, perhaps your customers, your tenant broker, and your interior designer.
Enjoy your new office!